Job Description
Gaskins + LeCraw is an enhanced, full-service company, offering a more comprehensive set of survey, planning, and engineering capabilities across a wider geographic area in support of growth throughout the Southeast. With greater potential for growth comes a need to grow our team.
Come join a team of over 150 employees in the areas of civil engineering, planning consulting, surveying, and entitlements in five offices throughout Georgia.
Job Summary We are seeking a professional and friendly Receptionist to join our Gaskins + LeCraw team at the Marietta office. The ideal candidate will be the first point of contact for visitors and callers, ensuring a welcoming and organized front office environment. This role also includes administrative support duties and coordination of office activities and events.
Key Responsibilities - Politely and professionally greet and welcome visitors and direct them to the appropriate person and office.
- Answer the Marietta main line and announce callers to staff.
- Ensure the reception area is tidy and presentable, with all necessary stationery and materials.
- Collaborate with office administrators, support personnel, management, and clients regularly.
- Serve as the Marietta administrative assistant for various departments.
- Prepare communications such as memos, emails, invoices, reports, and other correspondence.
- Retrieve, sort, and distribute incoming and outgoing mail and deliveries.
- Travel to the post office for special deliveries.
- Maintain office security by following safety procedures and controlling access via the reception desk.
- Order office, kitchen, and restroom supplies as well as maintaining and organizing spaces as needed.
- Ensure monthly announcements are running on reception and training area screens.
- Order food deliveries for group meetings.
- Manage meeting room availability.
- Coordinate travel and accommodations.
- Order company apparel and stationery.
- Keep updated records of office expenses and costs.
- Perform clerical duties such as filing, photocopying, transcribing, and scanning.
- Oversee and achieve organizational goals while upholding best practices.
Other Duties – As Needed - Contact customers with past due balances (small accounts).
- Organize merchandise orders for all employees.
- Assist Business Development team.
- Assist in planning and preparation of company events and meetings such as Townhall, Holiday Party, Retreats, Client Appreciation, and Lunch Meetings.
Requirements and Skills - Proven work experience as a Receptionist, Front Office Representative, or similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) with the ability to learn new programs as needed.
- Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
- Excellent written and verbal communication and interpersonal skills, with the ability to interact professionally with employees at all levels.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Detail-oriented with a high level of accuracy in data entry and record-keeping.
- Flexible and adaptable, with the ability to work effectively in a fast-paced environment.
- A commitment to upholding the highest standards of professionalism, integrity, and
confidentiality. - High school diploma or equivalent is required.
Work Environment - This position is based in the Marietta office and requires in-person attendance.
- The receptionist will work standard business hours Monday-Friday from 8am-5pm with occasional flexibility for events or meetings.
- The role involves frequent interaction with staff, clients, and visitors, and requires a professional demeanor at all times.
- The role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.
Gaskins + LeCraw is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, or any other characteristic protected by applicable law.
Job Tags
Full time, Work experience placement, Work at office, Flexible hours, Monday to Friday,