Job Description

Title: Payroll Specialist
Classification: Non-Exempt
Reports To: Payroll Manager
Pay Range: $25.00 - $32.00

Position Summary: Supports all aspects of payroll processing for store personnel pay and information records, ensuring team member records are accurate in every transaction that affects their personnel record. Assist the Payroll Supervisor with payroll tasks, projects, and payroll team support as needed.

Essential Duties and Responsibilities:

• Compile payroll data, enter data or computers, and post wages and reconcile errors to maintain accurate payroll records.
• Processes full-cycle payroll on a weekly basis while re-verifying approved payroll for accuracy.
• Prints, folds, and distributes payroll checks and direct deposit vouchers to team members and team members working in the stores.
• Process termination reports and prepare and issue manual checks following federal & state legislative compliance (including CA waiting time laws).
• Process wage garnishments and submit post-payroll deductions to the related agencies.
• Records data concerning the transfer of team members between departments and stores.
• Records changes in benefit deductions.
• Prepare periodic reports of personnel information, earnings, taxes, and deductions.
• Reviews and/or assists in the research of payroll issue resolution requests from management or HR, including but not limited to stop payment requests, Direct Deposit reversals, processing manual checks, requested payroll reports, and overpayment collections.
• Resolves internal and external team member issues by returning/acknowledging phone calls and emails in a timely manner and providing responses and resolutions in a reasonable amount of time.
• Administers all payroll aspects related to 401K and NQP, including set up of deductions in HRMS, posting payments to Principal, distributions, and reconciliation of deductions monthly.
• Provides input on department processes and helps document procedures.
• Prepare and issue paychecks.
• Respond to various agencies requesting employment verifications.
• Create new hire personnel records in the master record in HRMS with 100% accuracy.
• Prepare and send out letters to team members with checks returned to the office.
• Participate in quarter-end and year-end projects/tasks.
• EOY payroll audits (Moss Adams, 401K) collect data or coordinate of collection of data.

Knowledge and Skills:

• Knowledge of SAGE HRMS or related payroll software.
• Knowledge of automated timekeeping software.
• Experience with high volume, multiple entities, 401K, and NQP.
• Demonstrate organizational and planning skills.
• Excellent customer service skills.
• Ability to work in a collaborative environment.
• Ability to work independently in a time-sensitive environment.
• The ability to maintain confidentiality is mandatory.
• Ability to communicate clearly, timely, and accurately.
• Ability to develop and maintain cooperative working relationships.
• Ability to organize workload, adapt quickly to change, and deliver under the pressure of deadlines.
• Maintain a high level of accuracy and attention to detail.
• Must have the ability to analyze research and explain complex transactions involving multiple steps.
• Must be able to multitask, prioritize, and manage time effectively without sacrificing the quality of work.
• Full knowledge of CA payroll laws, concepts, and principles.
• Knowledge of Sage HRMS and time and attendance is preferred.
• Proficiency in PC skills, particularly Word and Excel (v-lookups and pivot tables).
• Bilingual English/Spanish is required.

Required Education and Experience:

• At least 3 years’ experience in payroll processing.
• High expectations for accuracy are expected.
• Experience with time and attendance software.

Physical Demands: This job operates in a clerical office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines. This is a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinet, and bend or stand, as necessary. May also have to do some light lifting of supplies and materials from time to time.

Position Type/Expected Hours of Work: This is a non-exempt level position; Monday–Friday, the schedule would be based on business necessity and coordinated through the reporting supervisor.

This job description is not intended to be all-inclusive, and employees may perform other duties as directed. All employees are expected to perform any reasonable task or request that is consistent with fulfilling the company's goals and objectives.

Vallarta Supermarkets is an Equal Opportunity Employer committed to inclusion and diversity. We welcome people of different backgrounds, experiences, abilities, and perspectives and will consider all qualified applicants for employment in accordance with all state, local, and federal laws. Vallarta Supermarkets participates in the E-Verify program.

About Vallarta Supermarkets:

As of 2022, Vallarta counts on 53 stores throughout California (Ventura, Los Angeles, San Bernardino, Riverside, Kern, San Diego, Santa Barbara, Tulare, Orange, and Fresno counties), and more than 8,000 team members. The Gonzalez family promises to continue to strive for excellence in everything we do so that our valued customers always have a Vallarta supermarket to call their own.From one small carnicería in Van Nuys in 1985 to 53 full-service markets across California, Vallarta Supermarkets is a living, breathing tribute to the hard work and customer dedication of our founding family and all of our valued employees.Vallarta Supermarkets was founded by Enrique Gonzalez Sr., who was later joined in the business by his four brothers, his son and nephew. Their family roots and humble origins began in the tiny town of Jalostotitlán, Jalisco, Mexico, where Enrique and his brothers were raised on a meager farm. Their parents instilled in them at very young ages the importance of family and the power of a strong work ethic to overcome challenges.When the opportunity arose to immigrate in the 1960’s, the Gonzalez family was thankful to stake their claim in the “land of opportunity,” the United States of America. Right away, the five brothers got to work in restaurants, either as short-order cooks or bussing tables. Even though some of the brothers were still in school, they all worked to help the family make ends meet.In 1985, Enrique Gonzalez Sr. began his journey in the grocery business when he opened Carniceria Vallarta in a 1,000 sq. ft market in Van Nuys, CA. He focused on selling the traditional cuts of meats popular in his native Mexico with an emphasis on unequaled quality and the friendliest of customer service. He soon expanded the business to a second location and brought his four brothers into the business. From there the adventure truly began, as they worked together as a family to build both a reputation for excellence and a successful business.The Gonzalez brothers believed that the key to Vallarta’s success would be to combine elevated customer service with the highest quality products to serve the growing Hispanic community whose needs may not be addressed by big chain stores.That’s why, from the beginning, Vallarta Supermarkets offered a wider variety of the freshest, traditional foods from Mexico, and Central and South America than any other store. They offered specialty and traditional items customers couldn’t find anywhere else: cut-to-order Latin-style meats (ranchera, diesmillo, lomo de res), spices, fresh fruit and produce, delicious prepared foods, pan dulce made daily, plus everything else you would expect from a traditional grocery store. Fast forward to today where Vallarta has expanded its offerings to include a juice and aquas frescas bar, tortilleria, bakery (panaderia), a cevicheria and more.

Job Tags

Full time, Work at office, Local area, Monday to Friday,

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