Job Description

We are seeking a detail-oriented and organized Mail Processor to manage and streamline the flow of incoming mail across three business units within our company. This role is pivotal in ensuring that all mail, including sensitive documents and checks, is accurately sorted, processed, and directed to the appropriate departments. The ideal candidate will possess strong attention to detail and the ability to handle multiple tasks efficiently.

Responsibilities:

• Mail Sorting and Distribution : Sort incoming mail and checks into designated tax-type bins based on internal guidelines. Discard mail that does not meet defined parameters and redirect non-compliance-related mail to the appropriate departments.
• Document Scanning and Management :
• For sales and use tax mail: Scan necessary documents into a Google Drive folder for subsequent logging by internal teams.
• For telecommunications mail: Scan documents to the designated triage email inbox.
• Organize Google Drive folders from Seattle into tax-type-specific subfolders.
• Team Coordination : Identify Notice Team members responsible for logging notices and create alerts to assign these tasks accordingly.

Record Keeping : Catalog received mail into designated categories on a spreadsheet to classify mail type and volume, ensuring accurate record maintenance.

Requirements:

• Education : High school diploma or equivalent.
• Experience : Previous experience in mail processing, administrative support, or a related field is preferred.
• Technical Skills :
• Proficiency in using scanners and managing digital files.
• Familiarity with Google Drive and spreadsheet applications.
• Organizational Skills : Strong attention to detail with the ability to manage and prioritize multiple tasks.
• Communication : Effective verbal and written communication skills.
• Physical Requirements : Ability to handle physical tasks such as lifting mail bins and standing for extended periods.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please or copy and paste the following link into an open window in your browser:

Completion

of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting .

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
We look forward to working with you!

Beacon Hill. Employing the Future (TM)Beacon Hill

Job Tags

Flexible hours,

Similar Jobs