Position Summary:
The Grant and Database/Research Specialist is responsible for managing institutional grant writing and reporting, overseeing donor database systems, and conducting research to support fundraising, alumni relations, and institutional advancement. This role ensures data integrity, supports prospect development, and contributes to fundraising strategies through data-driven insights.
Grant Management:
Research, write, and submit grant proposals to foundations, corporations, and government entities.
Track grant application progress and deadlines; ensure timely submissions and reporting.
Prepare budgets, supporting documents, and reports for awarded grants.
Maintain organized records of grant applications, agreements, and compliance requirements.
Database Administration:
Manage and maintain the donor database (DonorPerfect), ensuring accuracy, consistency, and confidentiality of records.
Enter and update donor and gift information, and generate acknowledgment letters and reports.
Develop queries, mailing lists, and dashboards for fundraising campaigns and reports.
Prospect Research and Reporting:
Conduct research on prospective donors, alumni, foundations, and corporate partners.
Analyze giving patterns and donor engagement to identify trends and opportunities.
Provide donor profiles and research briefs for leadership and development staff.
Education and Experience:
Bachelor’s degree and/or related experience.
Minimum of three years-experience with grant development and database management, preferably Donor Perfect.
Demonstrated knowledge of federal, corporate, foundation and/or other professional granting/funding sources.
Demonstrated knowledge of granting/funding sources and application processes.
Demonstrated ability to listen and develop information into grant/funding applications.
Demonstrated proficiency in computing and using software including grant databases and Microsoft Office Suite.
Demonstrated knowledge of general bookkeeping or accounting.
Experience in analyzing, organizing, and presenting data in specialized reports.
Skills and Competencies:
Ability to manage time effectively, maintain confidentiality, and pay attention to detail.
Ability to work independently on projects as well as be a team player.
Writing, research, and verbal communication skills.
Proactive in finding solutions to complex problems.
Analytical and attentive to detail.
High level of organization and ability to prioritize tasks.
Technical competence.
Interpersonal/human relations skills.
Trustworthy with confidential and sensitive information.
Physical demands and work environment:
The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical demands: While performing the duties of this job, the employee is regularly required to stand; walk; sit for long periods of time; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; talk or hear. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance, depth perception, and the ability to adjust focus. The specific auditory abilities required include activities which require ability to receive detailed information through oral communication, and to make fine discriminations in sounds.
Work environment: Work Environment characteristics described here are representative of those that must be borne by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Job is performed in an office setting with exposure to computer screens and requires regular use of a computer, keyboard, mouse and multi-line telephone system. The noise level in the work environment is usually moderate.
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