Job Description

To be considered for this role, please call 866-996-6549 and follow the step-by-step instructions outlined by our Co-Founder and Managing Partner. In addition, please complete your application here. You will be evaluated and vetted based on your ability to follow instructions. We look forward to hearing from you!

About:

We're seeking a motivated and detail-oriented recent college graduate to serve in a dynamic dual role as Executive Assistant and Paralegal to the Managing Partner in our Stamford, CT office. This entry-level position offers an exceptional opportunity to launch your career while gaining valuable experience in both administrative support and paralegal functions.

The ideal candidate will serve as the Managing Partner's right hand, managing their personal and professional calendars, organizing travel, coordinating communications, and providing case specific legal support including work on focus groups, depositions and trials. They'll develop professional skills in a fast-paced environment while learning the inner workings of a law firm from the ground up. This position is perfect for someone who is organized, adaptable, and eager to grow in the legal field.

This position offers a unique opportunity to get in on the ground floor and work closely with firm leadership while developing both administrative and legal skills. You will gain a depth of experience unlike any other opportunity, particularly in Connecticut.

The ideal candidate will embody our core values of excellence, compassion, teamwork, and innovation while demonstrating a genuine interest in legal processes and client service.

Responsibilities:

• Serve as the primary assistant to the Managing Partner, acting as a gatekeeper for their schedule and ensuring efficient time management

• Coordinate meetings, conference calls, and appointments, maintaining complex and evolving personal and professional calendars

• Prepare and edit correspondence, emails, and basic legal documents under supervision

• Assist with case organization and file management in electronic systems

• Coordinate travel arrangements and registrations for personal and professional events

• Track expenses and receipts

• Coordinate and recruit for focus groups

• Maintain confidentiality and exercise discretion with sensitive information

• Assist with client communications and serve as a professional point of contact

• Handle administrative tasks such as scanning, copying, and organizing case materials

• Take notes (either personally of via AI) during meetings and prepare summaries for the Managing Partner

• Act as the personal concierge to the Managing Partner to help free him up on errands and personal matters, so that he can focus on his highest-value work

Qualifications:

• Recent bachelor's degree graduate (legal studies, business, communications, or related field preferred)

• A Notary Public or willing/able to obtain notary commission in CT upon hiring (don't worry we have the expense covered!)

• Strong organizational skills and exceptional attention to detail

• Excellent written and verbal communication abilities

• Proficiency in technology, including Microsoft Office suite (Word, Excel, Outlook, PowerPoint)

• Quick learner with ability to adapt to legal software and case management systems

• Professional demeanor and ability to maintain discretion and confidentiality

• Self-starter who can work independently with minimal supervision

• Ability to multitask and prioritize in a fast-paced environment

• Valid driver's license and reliable transportation

• Strong time management skills and adherence to deadlines

• Willingness to work in-office in Stamford, CT location (may be opportunities to work remote occasionally when the Managing Partner is traveling)

• Prior internship or coursework in legal settings or professional office settings so you have basic understanding of the functioning of an office is required

• Enthusiasm for professional growth and developing paralegal/administrative skills

Benefits:

Financial Benefits

• 401k Contributions: The firm offers a discretionary match up to 5%. This includes a 100% match on the first 3% of contributions and a 50% match on the next 2%, based on annual compensation.

• Charitable Donations: The Chaffin Luhana Foundation makes an annual donation to a charity of each team member's choice.

Healthcare Benefits

• Medical Insurance: $503 toward monthly health premiums for team members or their families. Team members pay just $1.

• Dental Insurance: Full coverage, with only a $1 monthly contribution from the team member.

• Vision Insurance: Full coverage, with only a $1 monthly contribution from the team member.

• Health Reimbursement Account (HRA): Team members receive a $1,000 contribution from the firm in their HRA account if enrolled in the PPO health plan.

• Family / Dependent Care (DCR): Team members can contribute up to $5,000 pre-tax for dependent care.

• Flex Spending Account (FSA): Team members can contribute up to $1,000 pre-tax for medical expenses.

Commuter Benefits

• Tax-free Transit Commute (TRN): Team members can contribute up to $325 per month pre-tax toward transit tickets.

• Discounted Parking (PKG): Team members can contribute up to $325 per month pre-tax toward parking.

Time Off to Recharge & Renew

• Paid Time Off (PTO): 15 PTO days per year, increasing to 20 days after 3 years with the firm.

• Sick Days: 3 paid sick days per year.

• Celebrate the Holidays: Office is closed for 10 public holidays.

• Office Closure: Office is typically closed between Christmas and New Year's Day.

Culture & Development of Team

• Casual Dress: Enjoy our business casual dress code.

• Enhance Your Skills: Up to $500 annually for continued education or training.

• Learn How You're Wired: Take a Kolbe Assessment to learn your instinctive method of operation.

• Time Management: Time management luncheons with senior leadership to elevate team and organizational success.

• Free Workouts: Free access to GreenTree SportsPlex for Pittsburgh office.

Recognition at the Firm

• Value Team Members: Bonusly points for peer-to-peer recognition, redeemable for gift cards, trips, dinners, and more.

• Eat, Drink & Be Merry: Free team lunches and happy hours.

• Annual Bonus: Year-end discretionary bonus.

• Firm Outing: Annual firm outing for all team members to meet up and have fun.

Note:

This is not an exclusive or exhaustive list of all job functions an employee in this position may be asked to perform. Duties, responsibilities, and requirements can be added, changed, or reduced by management to meet the business needs of the company.

Chaffin Luhana LLP does not discriminate based on race, color, sex, religion, national origin, disability, or any other reason prohibited by law in provision of employment opportunities.

Location:

Stamford, CT

Salary Range:

$45-50k

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