Title: Deputy Director
Status: Regular, Full-time exempt
Classification: Deputy Director
Pay Range: $130,142-$166,098 structured within a 6-step scale that accounts for experience and qualifications. The starting salary is dependent on qualifications.
Reports To: Executive Director
Direct Reports: (4) Operations and Finance team members & (1) Fiscal Sponsorship Organization
Location: This position is based in Salinas, California, with the potential for a hybrid work schedule. The specific hybrid arrangement can be discussed and tailored based on individual and team needs and requires work in the Salinas office (at least 50% of the time) as well as regular travel throughout Monterey County and occasional out-of-county travel.
Schedule: Regular business hours are 8:30 a.m. – 5:00 p.m., Monday through Friday
ABOUT US:
First 5 Monterey County (F5MC) believes that every child deserves a strong start in life and dreams of a world where the wellbeing of all young children and families is nurtured by responsive services, just and equitable systems, and safe, and welcoming environments. Our mission is to make life better for children and their families by championing early childhood as a top priority, building stronger connections within the community, and strengthening systems of care and support. Through advocacy, collaboration, and building the skills of the early childhood workforce, F5MC believes that we are building a brighter future where every child in Monterey County can thrive.
F5MC is committed to fostering a positive, inclusive, and respectful workplace. We value equity, trust, healing, connection, and prevention. We are all individuals who embody these values and contribute to a thriving work environment.
POSITION SUMMARY
The Deputy Director serves as a key member of the management team, responsible for ensuring the smooth and strategic functioning of First 5 Monterey County’s internal operations. This role provides critical oversight of the Operations and Finance teams, advancing systems that support the organization’s mission, strategic plan, and values—particularly its commitments to racial equity, diversity, and inclusion (REDI). The Deputy Director ensures day-to-day management is aligned with long-term goals, fosters a positive and inclusive organizational culture, and leads cross-functional collaboration. With a focus on effectiveness, innovation, and strategic alignment, the Deputy Director plays a vital role in sustaining and strengthening the internal infrastructure that supports First 5’s programs and impact.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Planning & Strategy
? Support the development and execution of F5MCs strategic plan, including data analysis to inform operational priorities and decision-making.
? Lead the organization’s annual, midyear, and quarterly planning processes, ensuring alignment with the strategic plan.
? Guide goal-setting and budgeting processes across teams, and oversee the development and refinement of individual and team work plans, ensuring they are responsive to evolving organizational priorities.
? Develop and present Commission reports and other presentations, act as the Executive Director in their absence, support and participate in Commission meetings, and develop and implement policies and procedures that align with regulations and directives.
Administrative Operations
? Manage day-to-day operations of F5MC and provide direct supervision of administrative staff.
? Vet organizational systems, tools, policies, processes, and practices for alignment with REDI standards
? Ensure org-wide systems and tools are adopted, training, and working effectively (Slack, Asana, Microsoft365, etc.).
? Manage external IT resources, IT security, and ensure resource capacity for effective operations.
? Direct fiscal sponsorship services per the agreement, coordinating with appropriate staff.
Facilities Management
? Guide and support the Operations Manager in overseeing First 5 facilities, including leases, subleases, utilities, relocation planning, and facility maintenance and improvements.
? Oversee vendor relationships and service contracts
? Manage organizational capital assets and support emergency response planning, including readiness procedures and continuity protocols.
Finance
? Partner with the Director of Finance to develop, monitor and keep current the organization’s budget, long-term financial plan, and financial sustainability strategies.
? Oversee the Finance Team’s operations, ensuring effective execution of accounting, payroll, budgeting, purchase order systems, grants management, procurement, audit preparation, and compliance activities.
? Ensure compliance with financial reporting requirements, audit timelines, procurement policies, and risk mitigation strategies.
Human Resources
? Direct all HR functions, including recruitment and hiring policies, employee benefit programs, performance management systems, compensation surveys, and use of leave, and development and implementation of employee policies
· Collaborate on designing and implementing strategies to support REDI knowledge and skills within the organization.
Organizational Support & Cross-Team Collaboration
· Lead organizational culture, change management, and integration of REDI principles within the organization.
· Foster cross-team collaboration and act as a liaison between departments to ensure alignment of goals, streamlined communication, and enhanced collaboration.
EDUCATION
Any combination of experience, education, and training that demonstrates the knowledge, skills, and abilities listed previously. Typical ways to acquire those skills and abilities include:
· Bachelor's degree in public administration, Business Administration, Nonprofit Management, or related field
· Master’s Degree in a related field (e.g., MPA, MBA, MSW, or other applicable areas).
REQUIRED SKILLS AND QUALIFICATIONS
· Progressive Leadership Experience : Minimum 7–10 years of increasingly responsible leadership experience, including direct supervision of multiple teams or departments.
· Operational and Financial Management : Demonstrated expertise in overseeing internal operations, including finance, human resources, administrative systems, information technology, and compliance. Strong working knowledge of Operations and Finance best practices, tools and systems.
· Strategic and Annual Planning & Execution : Proven ability to lead strategic and annual planning processes and translate strategic goals into effective operational plans.
· Human Resources Knowledge : Strong working knowledge of HR best practices, employment law, and organizational policy development.
· Racial Equity, Diversity, and Inclusion (REDI) : Deep commitment to advancing racial equity, diversity, and inclusion in internal systems and workplace culture and experience applying REDI values to operational practice
· Cross-Functional Leadership : Demonstrated success in fostering cross-departmental collaboration and aligning operations with strategic goals.
· Analytical and Problem-Solving Skills : Strong quantitative data analysis skills and ability to use information to inform strategy, operations, and decision-making.
· Communication & Interpersonal Skills : Excellent written and verbal communication skills, including the ability to present complex ideas clearly to different audiences (e.g., staff, Commission).
· Project & Change Management : Experience managing complex projects, facilitating organizational change, and implementing new systems/tools.
· Technological Fluency : Proficient in using digital tools and platforms (e.g., Microsoft 365, Asana, Slack, Zoom, QuickBooks, Paylocity, etc.), and in guiding IT systems planning and adoption.
PREFFERED SKILLS AND QUALIFICATIONS
· Experience in Non-Profit, Philanthropy, Government, or Public Health : Familiarity with county government operations, public funding structures, or social impact organizations, especially those focused on children or family services.
· Experience with Fiscal Sponsorships : Prior experience managing or overseeing fiscal sponsorship arrangements.
· Experience with Mixed Funding Models: Prior experience with both internal and external funding models including Medi-Cal billing, braided and leveraged models, fee-for-service and direct cost-related funding, and federal/state/philanthropic grant models.
· Bilingual in Spanish/English language
· Local Knowledge : Understanding Monterey County’s communities, particularly those disproportionately impacted by health and educational inequities.
· Knowledge of State and Federal Procurement Regulations
AGENCY EXPECTATION: It is expected that as a staff person for F5MC you will:
? Embrace Collaboration: Actively seek input from colleagues, value diverse perspectives, and work effectively as part of a team.
? Demonstrate Empathy: Understand and respond to the needs and feelings of others, fostering positive relationships and a supportive work environment.
? Practice Effective Communication: Communicate clearly, concisely, and respectfully, both verbally and in writing.
? Maintain a Growth Mindset: Approach challenges with a positive attitude and a willingness to reach a collaborative solution.
? Respect Others: Treat colleagues with dignity and respect, avoiding any form of bullying, harassment, or discriminatory behavior.
WHAT WE OFFER: F5MC featured benefits include vacation leave; paid sick leave; 9 paid holidays; plus 5 weekdays from December 25 – 31; medical, dental, vision and life insurance; 7% F5MC provided retirement contribution of 7% of the annual base pay; and bilingual pay allowance.
First 5 Monterey is an equal opportunity employer and will not discriminate against any employee or applicant for employment in any unlawful manner, including on any basis protected by federal, California, or local law.
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